In the modern world, getting a reliable automated solution makes work easier and speeds up your workflow.
Have you been wondering how to print your email attachments automatically? In this article, we will guide you through several ways you can achieve this automation.
If you work in retail, telesales, or receive any email attachments that need to be printed, automated printing will save you time and energy. In such sectors, you get email attachments like receipts and orders. Printing them manually can't be a tiresome full-time job, and you might not fulfill the speed operations of your business or whatever you do with your attachments.
Note that printing emails automatically cannot be done using web apps like Gmail, Yahoo, or Outlook. Firefox and Chrome have several add-ons that make it easier and faster to print email attachments but cannot automate the whole process. Only email clients can have this process automated.
The most common email clients are Thunderbird and Outlook. They have a wide range of automation possibilities. Using the right extensions, scripts, or add-ins, you can configure an email client to print any of your queue, including your inbox, automatically.
Here are the ‘rules' you can set while configuring your email client:
It would help if you didn't worry about your email provider. The most common email clients should work with any email provider like Yahoo, Gmail, Hotmail, or any other. Make sure you configure correctly to get the automation done.
If you are using Outlook, there are several add-ins you can configure to print emails automatically. Here are some examples:
The above add-ins have a free trial period, or you can opt to go by paid options, which is above $20 for most of them.
If you don't want to spend money to print email attachments automatically, there are free alternatives for you. However, you will need to spare more time to tweak your email client.
The best way to automatically print email attachments is by using dedicated software. Configuring an external email manager to automate email printing will require you to spend some money. This article will include step-by-step methods to help you achieve this automation for your email account.
In method 1, we will show you how to configure Automatic Email Manager 6 to print email attachments automatically. They have a one-month free trial; you will have more time to use it and figure out if you will spend money on it after the 30 days period elapses.
In method 2, we will show you how to add a VBA script and a rule to Outlook. This is a technical procedure, but it's the most convenient method among the ones we will highlight in the piece,
In method 3, we will guide you on using Thunderbird to print emails and email attachments automatically.
Having said that, let's now go into each method and automate the printing of your email attachments.
If you are not using Outlook or Thunderbird dedicated email client, configuring your email with an external email manager would be the best alternative. Automatic Email Manager 6 is the best tool to connect any email box you have, including Gmail, IMAO4, POP3, Yahoo, 365, Exchange, Hotmail, etc.
Automatic Email Manager 6 allows you to command specific actions using a rule system. You can set a rule to print specific attachments or print from specific senders.
Here, we will guide you, step-by-step, to configure and install Automatic Email Manager 6 to automatically print email attachments.
If you want Automatic Email Manager 6 to print both the attachments and the email body, you need to select another action. For example, if you had selected to print attachments only, create another action to print the email body.
The Automatic Email Manager 6 software will start checking your emails in the intervals you selected and proceed with the actions you choose automatically.
If you use emails in much of your work tasks and duties, you may use an Outlook account. Outlook is the most common email client. It is highly configurable and gives you easy options to print email attachments.
In the first procedure, you will first need to create a VBA script in Outlook and use it with an Outlook rule.
Sub LSPrint(Item As Outlook.MailItem)
On Error GoTo OError'Detects Temporary folder
Dim oFS As FileSystemObject
Dim sTempFolder As String
Set oFS = New FileSystemObject
‘Temporary Folder location
sTempFolder = oFS.GetSpecialFolder(TemporaryFolder)'Creates a special Temp folder
cTmpFld = sTempFolder & “\OETMP” & Format(Now, “yyyymmddhhmmss”)
MkDir (cTmpFld)'Saves & prints the attachment
Dim oAtt As Attachment
For Each oAtt In Item.Attachments
FileName = oAtt.FileName
FullFile = compiled & “\” & FileName'Saving the attachment
out.SaveAsFile (FullFile)' Prints the attachment
Set objShell = CreateObject(“Shell.Application”)
Set objFolder = objShell.NameSpace(0)
Set objFolderItem = objFolder.ParseName(FullFile)
objFolderItem.InvokeVerbEx (“print”)Next oAtt'Cleans up temp files
If Not oFS Is Nothing Then Set of = Nothing
If Not objFolder Is Nothing Then Set objFolder = Nothing
If Not objFolderItem Is Nothing Then Set objFolderItem = Nothing
If Not objShell Is Nothing Then Set objShell = NothingOError:
If Err <> 0 Then
MsgBox Err.Number & ” – ” & Err.Description
Err.Clear
End If
Exit SubEnd SuboAtt.SaveAsFile (FullFile)
Set objShell = CreateObject(“Shell.Application”)
Set objFolder = objShell.NameSpace(0)
Set objFolderItem = objFolder.ParseName(FullFile)
objFolderItem.InvokeVerbEx (“print”)
Next point
If Not oFS Is Nothing Then Set of = Nothing
If Not objFolder Is Nothing Then Set objFolder = Nothing
If Not objFolderItem Is Nothing Then Set objFolderItem = Nothing
If Not objShell Is Nothing Then Set objShell = Nothing
error:
If Err <> 0 Then
MsgBox Err.Number & ” – ” & Err.Description
Err.Clear
End If
Exit Sub
End Sub
That all you need to do. The email attachment should be printed automatically upon completion of this configuration.
Here, you will need two extensions:
Please note, these steps may not work or may work for you.
That's it!
All those methods should work. We hope that you are now enjoying printing email attachments automatically.