You've been emailed a PDF document, which you must sign and return. You could print the document, sign it, then scan and email it back. However, there is a better, faster way. I'll demonstrate how to quickly add your signature to any PDF document and save it as a standard PDF file that can be read anywhere.
There are different ways to electronically sign a PDF document that are highlighted all over the internet. However, the best and the simplest is using Adobe acrobat. By uploading your document on Adobe Acrobat software, you will be able to select and navigate through its tools to sign PDFs. The process is simple which takes less than a minute to sign and send your documents.
Traditionally, signing a PDF requires several steps, including printing, signing, and scanning. Nonetheless, modern technologies have enabled businesses to go paperless, and electronic signatures have made document signing easier and faster. This article will show you how to electronically sign PDF documents without printing them.
There are times that you need to sign a document in the shortest time possible and send it back. It could be a business proposal, business agreement, or a school-related document. In such cases, the fastest we could think of is printing out the document, signing it, then scanning the document and sen signing it, scanning it, and sending.
An e-signature is an image of how your signature looks. In most cases, when your business partner or a job asks you to sign up for a PDF document, they refer to the electronic signature. The goodness of the e-signature is that it performs on all the platforms like Windows, Android,iPhone, and Mac.
The digital signature proves that you have approved a document once you have signed it digitally.
How possible is it to sign PDF documents electronically? Remember that you should first unlock your PDF document before you start this process,
Below are the steps to electronically sign PDF documents.
In Windows 10, Adobe Acrobat Reader appears to be the best application to sign PDF documents.
Here is how to use the Adobe Acrobat Reader:
Click accept and place the signature in the right place on your document.
Here is a brief explanation of how each of them works:
Image
If you cannot use the mouse pointer or touchscreen, you will use an image to place a signature. Please write down your signature, scan it, and use the image through Adobe Acrobat on a piece of paper. After you are done, keep the image you scanned for any other signature in the future. You do not have to repeat the same process. For it to apply, go to where the image is, click on it and move it to the black space of the document where the signature is supposed to be.
Type
Just typing your name using the keyboard will convert it to your signature. Although the signature will not be your original, it is not usually advisable to use it. Your signature will be like the image below.
You can also change the style of your signature if you so desire. To do so, follow the procedure below;
Draw
Like the normal signature where you use a pen to draw your signature on paper, you use the mouse pointer to draw. Alternatively, if your screen is a touchscreen, you can draw it using your finger by touching on the screen.
Once you are done with creating the sign using the above methods,
N/B: You can save the signature to find it in the Sign menu the next time you can sign a document electronically.
How to Electronically Sign a PDF Document in Mac
If you are a Mac user, count yourself lucky because it has the inbuilt application by the name Preview with a signing feature. It is easier for you to sign using the trackpad, and Preview can notice it.
Below are the steps to follow to sign the PDF document using Mac electronically;
Trackpad: Drag your figure on the trackpad to create your signature.
Camera: Draw your signature on a piece of paper, then scan it using the WebCam and use it as your signature.
How to Sign a PDF Document Electronically on Android
In most cases, android devices do not have the features that enable you to sign the document electronically. Therefore, you will have to download the Adobe Sign Fill application.
However, the application is only free to use for a month after that; you will have to pay if you want to use it.
Below is how to sign a PDF document on an android device using the Adobe Signs and Fill
What Is the Importance of Electrical Signatures
Electrical signatures have a variety of importance compared to traditional ones. Here are some of the essence;
Printing out documents to get them signed is not only tiresome and time-consuming, but it is also a threat to the environment. The trees will be cut to get the papers you need for printing the hardcopy documents.
With the electrical signatures, you do not need a paper or a pen to get your documents signed which is an added advantage to the environment.
Anything can happen to your documents. You might accidentally shred your documents with the rest of the thrush or even pour tea on it or drop it on your way to work, unlike when they are safe in the cloud platforms where nobody but only you can get access.
Signing the documents is now much easier because the electrical signatures are portable; therefore, you can sign a document or ask whoever is to sign for their signatures from wherever they are virtually using your device.
You do not need a printer or a scanning device to have your documents signed and submitted.
Where Can Electronic Signatures Be Useful?
Businesses can greatly benefit from electronic signatures, especially to the business departments.
Here are a few departments and how the Electronic Signature has impacted it positively:
It has made it possible for clients and employees to sign documents, especially non-disclosure or confidential documents, electronically. It has also made it easier for the employee because they do not need to move around with tones of papers in the name of they need to be signed by a specific person, and in most cases, they could not be in the office.
At times the people you work with are people from outside the country. All you will need is to sign the document for a particular campaign to succeed. The E-signature has made it easier for you to put together internal and external signatures, and within a short time, you can execute your campaign.
You can quickly approve all the purchases invoices and even sign documents using an electronic signature, making work easier for you and the employees, making the workflow smooth and operations happening in a shorter time.
Human resource
It makes the workload manageable and faster. It helps the people you hire fill out the documents and sign them at once. Not so much paperwork is needed since all the information and places to sign are in the right place. Messing up with the contract is very minimal. It does not only imply to the people you are hiring only, even to the rest of the employees when they need to sign something or during the annual verifications.
Digitally signing using Adobe Acrobat Reader.
Click the Tools tab.
If you do not have the Adobe application to help you sign, here is how you can do it online.
How to Digitally Sign a PDF Document Using a Mouse, Touchscreen, or Stylist
What is the Difference between Electronic Signatures and Digitized Signatures
ELECTRONIC SIGNATURE |
DIGITAL SIGNATURE |
It is used to verify a document. |
It is used to secure a document. |
You can easily temper with it. |
It is safe and secure. |
You can not verify the electronic signature. |
You can verify the digital signature. |
The scanned signatures, verbal are the ordinary types of electronic signatures. |
Digital ones include Adobe and Microsoft. |
It has fewer security features. |
It consists of many security features. |
It does not contain any codes or standards. |
Digital signatures have encrypted standards. |
The electronic signature is not authorized. |
Digital is always authorized. |
Any certified persons do not approve electronic signatures. |
Trusted and certified individuals approve digital signatures. |
The electronic signature is a legally binding way to approve an electronic document. |
It is a secured signature that works hand in hand with the electronic signature and depends on Public key configurations. |
It could be an image, symbol, or document to identify and approve it. |
It can be seen as an electronic fingerprint that encodes and finds an individual's identity. |
What are some of the importance of Digital Signatures
Unlike Electronic Signatures, Digital signatures are more secure. It gives you and the customers an improved experience due to its enhanced security and speed. Workflow It makes work easier for you in your workplace, you can easily track down documents with fewer efforts, and it will save much of your time.
Before discovering these signatures, it would take you a lot of time to sign business documents when the person concerned is not available. But with the Digital signature, you are only required to click to sign, and the deal is closed, which is good since it saves your time.
It gives your customers a better experience. They will not wait longer to get their documents signed.
If you use the feature well and everyone in the organization is more friendly to it, you will stop using paper, ink, printers, scanners, and even the cost of transportation will be reduced.
By eliminating the use of paper, you will be doing justice to the environment.No more trees will be cut to produce paper.
What are the common uses of Digital Signatures?
When you digitally sign your sales agreements, both you and the seller identities are approved and, you will both be at peace knowing that your agreements, terms, and conditions will not be tampered with.
Digital signatures provide enough privacy for both the patient and the institution. It ensures that confidential reports and information are not tempered when both parties share.
Digital signatures are usually legally bound. Therefore, they are so handy when a legal document needs approval by one individual or more authorities.
Digital signatures are necessary, especially to the finance department, when signing invoices. Digital signatures build enough trust in the customers giving them assurance that the payments are legit and not from fraudsters.
When you digitally sign the shipping documents, those shipping and receiving the goods get quick access to the files and update the signatures—ensuring that no modification has been done.
You can sign your PDF document without printing it out and scanning it back. Use the electronic signatures to have your documents signed in no time.
Electronic signatures are environmentally safe and efficient, less time-consuming, enhance a nice workflow, and improve business.
Adobe Acrobat Reader is an e-sign tool that ensures you sign your document with almost zero effort.
You may also be interested in knowing why you cant open PDFs in your email. It is an important step before you know how to sign them.